Exhibitor Manual

IN THE INTEREST OF PRODUCING THE BEST SHOW POSSIBLE FOR EXHIBITORS AND VISITORS ALIKE, THE FOLLOWING RULES ARE NECESSARY!

1) Admittance

Admittance to the exhibit floor during installation will only be permitted to those persons with a temporary work pass or an exhibitor badge. On show days an exhibitor badge will be required to enter the show including one hour prior to opening and one – half hour after closing. Should you require additional time, please see Show Management. No one under the age of 19 will be allowed on the show floor during move – in/move – out.

The trade show floor is available to all qualified attendees wearing an identification badge without restrictions. Each exhibitor may reserve private areas within the booth that are not made generally accessible. The booth construction must make it evident, which parts of the booth are not meant to be generally open and provide access control to these parts (ie: doors, walls, etc.). Discrimination policies denying admission to generally open displays to only some trade show participants (wearing an official badge) are not permissible.

2) Booth Responsibility

It will be the responsibility of the company who contracts the space to maintain personnel in the booth at all times during Show Hours. Any exhibitor who starts to pack or dismantle the booth prior to show closing will be charged a set fee of $1,000. Show Management will closely monitor this. Qualified tradeshow attendees must wear an official badge. Please report any unauthorized attendees to the security personnel or Show Management.

3) Catering Services

Please see the official contractor sheet for contact information.

4) Exhibits / Show Floor

Please take time to familiarize yourself with the IAEE (International Association for Exposition & Events) Guidelines for Display Rules & Regulations. CCE will abide by these standards. Exhibitors requesting variances and/or exhibits that do not comply with the IAEE guidelines must complete the booth approval request form and received approval from Canadian Concrete Expo to deviate from these industry standards. Onsite, exhibitors not in compliance with these rules will be forced to correct rule violations prior to show opening.

Exhibitors have the right to display/hang signs, banners or logos from the ceiling of the exhibit hall with permission from Show Management. All signage, banners must have 2’ of clearance from ceiling structure at top of the sign/banner in Hall 1, 2, 3 & 4 the top of the sign or banner will be no higher than 24’ from the floor. Please contact Showtech Power & Lighting.

All demonstration equipment, including operator’s position, must be located inside the booth.

Exhibitors building special background or side dividers must make certain that the surfaces and backside of side walls such dividers are finished in a manner as not to be unsightly to exhibitors in adjoining booths. If such surfaces remain unfinished Show Management shall authorize the official decorator to take into effect the necessary finishing’s and the exhibitor must pay all charges involved.

Souvenirs and literature may be handed out only from within the confines of the exhibitor’s booth. Passing out promotional material or literature in the aisles or public areas is prohibited.

No storage of any kind is allowed behind booths or near electrical service. Materials necessary to your exhibit must be stored within the exhibit. Electrical cords and connectors must be accessible.

5) Exhibit Hall

Canadian Concrete Expo will be located at the International Centre, in Halls  1, 2, 3 & 4.

6) Fire Prevention

The exhibitor shall not use any flammable decorations or coverings for display purpose. All fabrics or other material used for deco ration purposes must be flameproof. The exhibitor shall comply with all applicable fire regulations.

City of Mississauga Fire Department Regulations

GOVERNING EXHIBITS AND DISPLAYS IN PUBLIC BUILDINGS

DISPLAY MATERIALS

1. The following materials shall be flameproof is used for display or decorative purposes: Artificial flowers or foliage, plastic materials, split wood and bamboo fibres, textiles, paper – (cardboard or compressed paperboard less than 1/8” in thickness is considered to be paper). Wallpaper is permissible is pasted securely to walls or wall board backing. Foam plastic cored art board shall be coated on all sides with a fire retardant paint or varnish. Edges to be encased in metal “U” channel or metal “muffler” tape. Tape must extend at least ¾” on face and reverse of board.
2. The use of the following materials shall be prohibited: Acetate fabrics, corrugated paper box boards, no-seam paper, paper backed foil, unless glued securely to suitable backing.
3. It is not necessary to flameproof textiles, paper and other combustible merchandise on display for sale, but the quantity so used shall be limited to the displaying of one salvageable length. Each sample must differ in colour, weave and texture.

FLAME PROOFING DEVICES

All exhibits having open flame devices must be accepted by the Fire Department. The general rules are:

1. Flame shall not be used solely to attract attention.
2. Exhibits utilizing flame proofing devices must be attended at all times.
3. The use of an open flame is limited to certain articles or merchandise where the operation of an approved appliance or device definitely helps to promote the sale of such equipment.
4. Where candles are offered for sale, not more than four candles may be lighted at any one time, and they must be shielded by hurricane type chimneys. If glass contained candles are lighted, the flame must not extend above the rim of the container.

FLAMMABLE GAS

1. 1 x 5 lb. propane cylinder only as approved under the Propane Storage, Handling and Utilization Code for demonstration purpose. When a cylinder is used with a self-contained propane hand torch or similar equipment it shall have a maximum WC of 2-1/2 lbs.
2. Equipment must be set up as remote as possible from public aisles and installed in a manner to comply with approved safety standards.
3. 1 x 40 cu. ft. cylinder of acetate will be permitted for use in Arts & Crafts type displays and for demonstration purposes.

AEROSOLS

1. It is permissible to exhibit one pressurized container, not exceeding one pint capacity, of each product classified as a flammable liquid.
2. Non-flammable products are not restricted.

VEHICLES

1. Motor vehicles or gasoline-powered equipment on display must be equipped with lock-on type gasoline tank caps, and batteries are to be disconnected. Gasoline tanks must not be filled beyond the ¾ mark in order to allow for expansion of product. Vehicles unable to be equipped with lock-on type caps must have caps sealed in a manner acceptable to the Fire Department.
2. Running of display vehicles during exhibit is prohibited unless approved by the Fire Department.
3. Shows requiring vehicles to run as part of a performance or contest must fill vehicle outdoors from approved safety containers.
4. Propane charged cylinders are not permitted on self-propelled vehicles or trailers on display inside buildings.
5. If at any time an Inspector deems that equipment is being operated in a manner dangerous to public safety, he shall cancel the privilege of the exhibitor concerned.

DISPLAY LAYOUT

1. Display must not encroach on exit doorways
2. No portion of a display shall project into any aisle as designated for the show concerned
3. The aisle clearance at the bottom and top of a stairway shall be equal to the width of the stairway. Access to exits shall be maintained clear
4. Where the occupant load exceeds 200 persons in the assembly occupancy contained non-fixed seating, the seats shall be fastened together in units not less than 4 or more than 12, or each end seat abutting an aisle shall be securely fastened to the floor. If the area is enclosed, approved illuminated EXIT signs are required
5. A) If fire protection is located within the exhibit space, it shall be the responsibility of the Show Management to provide direct and unobstructed accesses to such equipmentB) A fire extinguisher bearing the Underwriters’ Laboratories of Canada designation 2-A shall be provided and maintained for each 3000 square feet of floor areaC) In every eating establishment wherein cooking is conducted, there shall be provided and maintained therein, one dry chemical fire extinguisher bearing the Underwriters’ Laboratories of Canada designation 40-BCD) In every eating establishment and exhibit or display in which commercial cooking equipment producing grease-laden vapours are used, the cooking equipment shall be installed and exhaust ventilated in conformance with the requirements of the Ontario Building CodeE) An approved fire extinguisher must be installed in exhibit areas where flame-producing devices are used, or when required by an Inspector
6. Hay, straw, shredded paper and excelsior packing must be removed from the building unless it can be returned to tightly-closed packing containers.
7. Any enclosed showroom with an excess of 2,000 sq. ft. or an occupancy of 60 persons must have two means of egress as remote as possible
8. Boxes, crates and cartons from which merchandise has been removed, must be piled neatly in a storage area designated by Show Management
9. Construction of ceiling decorations of show booths must not impede operation of sprinkler systems. Not more than 50% of a ceiling may be covered. No-width shall exceed 48” without an equal opening

To test materials: Hold materials to be tested in a vertical position, apply flame to the lower edge for a minimum of twelve (12) seconds.

To pass a test of satisfactory resistance to flame spread, a material should not continue to flame for more than two (2) seconds after the flame is removed.

7) Insurance

Show Management shall not be liable for injury to persons (or for damage to or loss of property) within the exhibitor’s booth and its surrounding area, or in such other areas as the exhibitor may use to store its property or that of third parties. It is the responsibility of the exhibitor to provide sufficient insurance and submit them to Sue Mailloux (sue@exposition.com). Such insurance shall include (but shall not be limited to) coverage o f the exhibitor’s liability for injury to persons (and for damage to or loss of property) within the exhibitor’s booth and its surrounding areas, and in such other areas the exhibitor may use to store its property or that of the third parties.

8) Media & Press Relations

Any activities conducted by the media, whether arranged by the exhibitor or separately, shall be conducted through the Show Management.

9) Photography, Video Shooting & Sound Recording

Cameras or videotape equipment may be used to photograph your booth/stand during trade show hours only. Any other use of cameras or recording equipment is prohibited unless Show Management grants permission. Each exhibitor has the right to prohibit the use of cameras. Since cameras and video equipment are generally allowed in the hall, please post clear signage if you do not want photography at your booth. If you encounter individuals not honouring your policies, please bring these to the attention of security personnel or Show Management staff.

10) Sales Activities

Exhibitors may accept orders from trade buyers and may also sell product directly at the show. Any sales of products that cannot be carried by one person can be moved at the closing of each day. Price labeling is not allowed on products exhibited in booth area, in the Show Directory or on advertising aids.

11) Security

Show Management will provide general security for the exhibit hall and public areas. However, you may contract for individual security within your booth at your discretion. No weapons will be allowed on the show floor.

12) Set-up Deadlines

Show Management and its organizers reserve the right to use any exhibit space still unoccupied on Tuesday, February 11, at 6:00 pm for whatever purpose it chooses. Exhibitors will remain liable for the space rental fee of such space.

13) Sound Systems

The use of sound systems is permissible provided they are not audible more than three feet into the aisle or into neighbouring booths, and that the sound is directed exclusively into the exhibitor’s booth. Show Management and its organizers shall have absolute control over it regulation, the intent of which is to ensure that the sound systems shall not be audibly objectionable to neighbouring exhibitors. Sound amplification may be used by the exhibitor only for the dissemination of information to the Canadian Concrete Expo audience directly relating to products and/or services of the particular company displaying such products and/or services at the show.

14) Two Story Displays

Special rules and regulations are in effect for two story displays and/or covered displays. Please contact Show Management if you intend to have a two story or covered display. You must submit structural engineer approved schematics of the booth at least 45 days prior to the show.

15) Recycling Program

International Centre has now implemented a recycling program. We ask for your support by separating your cardboard from the rest of the garbage. Cleaners will be going around each aisle picking up the garbage and cardboard. By having it already separated will help us get the aisles cleared out faster and make it easier for exhibitor to move in. We would like to thank you in advance for your contribution in our recycling program.

16) Proper Floor Tape

Use what the professionals use. Save time and money by using the proper floor tape.

Download Proper Floor Tape Information